How to Respond to an IRS Letter
Responding correctly to an IRS letter requires following specific procedures to ensure your response is received, processed, and properly addresses the IRS's inquiry.
Prepare Your IRS Response
Upload your IRS letter for notice-specific response guidance and formatted letter
Prepare My IRS Notice ResponseStep 1: Identify the Notice Type and Deadline
- Find the notice number (upper right corner: CP14, CP2000, LT11, etc.)
- Note the tax year the notice concerns
- Identify the response deadline (typically 10-30 days from the notice date)
- Determine what action is required (pay, provide documentation, or dispute)
Step 2: Choose Your Response Position
You have three basic response positions:
Response Options
- Agree – You accept the IRS's determination and will pay or arrange payment
- Disagree – You dispute the IRS's determination and provide evidence
- Partial Agreement – You agree with some items but dispute others
Step 3: Prepare Your Written Response
Required Elements of IRS Response Letter
- Your name, address, and taxpayer identification number
- Notice number and date
- Tax year(s) in question
- Clear statement of your position
- Explanation addressing each item in the notice
- List of enclosed documentation
- Your signature and date
Step 4: Gather Supporting Documentation
Include only documents that are directly relevant:
- W-2s, 1099s, or other income documents
- Receipts or records supporting deductions
- Prior IRS correspondence related to this issue
- Payment records or cancelled checks
- Copy of your tax return for the year in question
What NOT to Include
- Original documents (always send copies)
- Information about other tax years not mentioned in the notice
- Emotional explanations or complaints
- Complete bank statements (unless specifically requested)
- Information that could expand the IRS's inquiry
Step 5: Format Your Response Letter
Use professional business letter format:
- Typed (not handwritten)
- Addressed to the IRS office shown on the notice
- Reference the notice number prominently
- Use clear, factual language
- Be concise and address only the issues raised
Step 6: Send Your Response
Mailing Requirements
- Send via USPS Certified Mail with Return Receipt Requested
- Keep copies of everything you send
- Keep the certified mail receipt and return receipt
- Mail before the deadline (allow 3-5 business days for delivery)
- Use the envelope and address on the notice
Step 7: Follow Up
After sending your response:
- Allow 30-60 days for the IRS to respond
- Keep your certified mail receipt and return receipt as proof of timely response
- If you do not hear back within 60 days, call the number on the notice
- Be prepared to provide your certified mail tracking number
Disclaimer: This tool provides informational assistance only and does not constitute legal or tax advice. For complex tax matters, consult a licensed tax professional or attorney.